There are two types of expenses:

Chargeable and non-chargeable.

Claiming chargeable expenses

You can send us details of approved expenses through to us with your invoice request, inorder to include them in the invoice that we send to your client.

Claiming non-chargeable expenses

You will be forwarded an expenses claim form which you should complete and submit to us each time you wish to claim non-chargeable expenses. These claims will be processed along with your weekly or monthly payments.

You can simply email us your timesheets to [email protected]

We sent an invoice to your agency and once we get paid we pay it to you. Payments can be done on weekly or monthly basis.

After joining Beaconlocum, we will manage all your taxes and also liase with the revenue on your behalf.

Our loyalty programme is aimed to provide support and advice to our clients in some of the aspects of their job/business. Our loyalty programme can be used for mortgage, insurance, pension and legal purposes.

Vouched expenses involve furnishing receipts for reimbursement, ensuring transparency and accuracy. 

Unvouched expenses offer flexibility, particularly when receipts are unavailable but still require meticulous record keeping.

For vouched expenses, including travel and subsistence, maintaining receipts is essential to comply with expense policies and to facilitate seamless reimbursement processes.

Yes, unvouched subsistence expenses, such as meals and accommodation incurred at locations other than the normal workplace, remain eligible for reimbursement based on day rates, even without receipts.

Site-based employees must be engaged at a site located at least 32 kilometres (20 miles) away from the employer’s base to qualify for reimbursement expenses, subject to certain conditions.

Emergencies include situations requiring immediate attention outside regular working hours, such as expected work-related crises. It does not include routine events or replacing absent staff members.

Site-based employees can receive tax-free meal allowances, with certain conditions, such as, not having on-site refreshment facilities and working on-site for a specified duration before and after regular lunch breaks.

Yes, ‘round sum’ allowances designated for expenses are taxable and subject to PAYE deductions. However, employees can claim back tax deductions for actual expenses incurred during the performance of their duties.

The small benefits exemption allows employers to provide up to two tax-free small benefits annually, capped at a combined value of €1,000. Benefits must be non-monetary and are subject to certain conditions.

To adhere to the enhanced reporting process, individuals must maintain meticulous documentation for all expense claims, including receipts, invoices, and explanations of the purpose behind each expenditure.